The Great Visa Event

You always hear horror stories every now and then with anyone having to deal with federal governments, especially for permits and visas and such. For everyone following my summer’s rambles, you’ve realized that I quickly became one of these stories. At this point, I’ve decided to make a timeline of this ordeal for anyone else that may be searching the internet wondering where their visa and passport are if they end up in a weird situation like I did with an approved visa that just wouldn’t come home!

Without further ado, I give you – The Great Visa Event:

June 30: Completed the application online and paid the visa fee. After recovering from the pain of the standard cost of a visa ($527 in total), I did not choose to pay the additional $170 to have it fast-tracked to me.

Screen Shot 2014-08-17 at 05.19.50 pm

July 3: Completed biometrics in town and received my required receipt. Overnighted the application and all associated documents to the New York City British Consulate. (Didn’t arrive until July 5 due to the federal holiday and honestly probably wasn’t even looked at until Monday, July 7. The overnighting made me feel like I had some control though.) [3 days from start]

Screen Shot 2014-08-17 at 05.22.49 pm

July 8: Received confirmation that my application had been opened and that I should expect a decision in approximately 10 business days. [8 days from start]

Screen Shot 2014-08-17 at 05.25.55 pm

July 17: Visa was approved and I was notified via email in only 7 business days! [17 days from start]

Screen Shot 2014-08-17 at 05.27.15 pm

July 24: Received email stating that I had not sent my application with a completed pre-paid return shipping label and appropriate packaging. (I did, but I’m not going to pick a fight over this. It may have just gotten lost.) Was told to follow specific instructions to give them a PDF of a pre-paid label via email to UKVINewYork.Shipping@fco.gov.uk. I followed instructions and emailed the PDF to the consulate the same day. [24 days from start]

Screen Shot 2014-08-17 at 05.28.43 pm

July 31: Used UKVI’s contact form to ask why my tracking information still said pre-shipment. Was told to wait a few days and re-contact them with details. [31 days from start]

Screen Shot 2014-08-17 at 05.30.20 pm

August 7: Messaged UKVI through their contact form again and was told that my visa had been approved and they would alert me when it was mailed out. Of which I was already aware.  Tracking status through USPS still showed pre-shipment. [38 days from start]

Screen Shot 2014-08-17 at 05.32.36 pm

August 8: Bought a second shipping label and emailed it to the consulate at UKVINewYork.Shipping@fco.gov.uk again as requested, assuming the first was lost in a spam box.  Sent a message to UKVINewYork.Correspondence@fco.gov.uk as suggested by others that had gone through the approved-application-gone-missing process and asked why my papers were still not in the mail. No response from either, and tracking status still showed as pre-shipment. [39 days from start]

Screen Shot 2014-08-17 at 05.34.27 pm

Screen Shot 2014-08-17 at 05.37.50 pm

August 12: Sent a repeat email of the PDF of the shipping label to UKVINewYork.Shipping@fco.gov.uk and repeated my message to UKVINewYork.Correspondence@fco.gov.uk asking where my documents had gone. Found another contact form through the UKVI website to lodge a complaint about missing documents after waiting 10 days. Sent them a message with my email and phone number to contact me. (Never did get a response from them, come to think of it.) [43 days from start]

August 13: Sent the PDF of the shipping label to UKVINewYork.Shipping@fco.gov.uk yet again and repeated my message to UKVINewYork.Correspondence@fco.gov.uk again. Called the pay-line for the UKVI and got to speak to a human who told me that there have been delays in shipping out processed visas. (That would have been nice to know.) He sent me all the information he had on shipping instructions for New York and said he’d escalate my case. I was told to call back Friday if I had received no word. [44 days from start]

Screen Shot 2014-08-17 at 05.53.12 pm

August 14: Notified by email that my package would be in the mail in one business day. Email from USPS tracking that stated the package was leaving NYC by the afternoon and later that it had been dropped off at the New York City post office. [45 days from start]

Screen Shot 2014-08-17 at 05.54.48 pm

Screen Shot 2014-08-17 at 05.56.08 pm

August 17: USPS tracking showed the package had arrived and left Boise, ID and was expected to be delivered by August 18th. [48 days from start]

Screen Shot 2014-08-17 at 05.58.19 pm

 

August 18: Visa is here 7 weeks from the start of the application! They returned it with my current and expired passport, as well as my original final transcript and the extra passport photos I had sent along. The visa is basically a pretty fancy sticker placed on an empty page in the back of your passport. (Perfectly placed ink line on my left eye there, haha.) Being there for a year for courses allows me to be there one month before and four months after, so it’s valid from September 2014 to the end of January 2016. [49 days from start]

IMG_0005

 

Needless to say, I AM SO EXCITED FOR THIS. A beastly, massive-sized weight of stress has been taken off me and I can now enjoy my last two weeks (two weeks!!) in peace with my friends and family. Let’s do this. I’ve got it. 🙂

 

[Edit]: Gianni from acrossthehogsback (Another brave soul crossing the pond for a higher education. Go check her out, she’s awesome!) had a great question that I kind of over-answered, but realized that I never mentioned before. After dealing with the vagaries of federal government requests, I can only hope it’ll help someone else looking at the required documents for their student visa. This is all from an American perspective though, so your mileage may vary.

Gianni asked, “Regarding transcripts, was it actually necessary for you to send them or did you just do it preemptively? And did you send newly ordered, official, sealed transcripts?”

Excellent question! I preemptively sent in more than the minimum required documents to avoid any delays (ha!) for my application. In my package to the UK Consulate I sent:

  • A completed application form with my biometrics receipt attached (duh, a requirement).
  • I didn’t need the Appendix 8 form for my major, so nothing there.
  • My current passport as well as the expired passport
  • 4 passport photographs (The post office only prints them in packs of 8, so I figured some spares wouldn’t hurt.)
  • My proof of student loan letter from the university, proving I had the £820 a month minimum necessary for my time there (Crazy that living in London will make that £1020 a month!) I thought about adding bank statements for my savings account, but never did. Couldn’t hurt you if you have it.
  • A printout of my CAS information webpage that the school sent me.
  • Didn’t need to do the NQF assessment for mine, nor the ATAS clearance.
  • I hadn’t paid any money to the university because I’m doing loans, but I did put money down on my flat, so I sent them copies of my email receipts. Apparently that will look good.

For the “documents used to obtain your CAS” I sent:

  • An official final transcript from the university I graduated from (I went to 3 before graduating with my BA, long story)
  • Added in copies of the info from the other schools (Reeeeally didn’t want to pay them more money for official transcripts when ISU had all the info on my final transcript with them.)
  • A photocopy of my fancy degree paper.

Basically, as a US citizen we’re super low risk and they really don’t need much, but if you want to send them everything they have on the list including the things that don’t count for Low Risk Countries, it’s fine.

Oh, and for the love of all that is holy, DON’T FORGET THE RETURN ENVELOPE. 😉 And remember to put the consulate address as the sender!

 

 

— Kate